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Tollgate Property Owners Associaton (TPOA) & Tollgate Water Company(TWC)

Board of Directors Meeting Yearly Agenda 

The Board of Directors meets on the fourth Tuesday of January, April, July, and October at 6:30 p.m. in the Tollgate Rec Hall. Board Workshops are held two Tuesdays prior to the Board of Directors Meeting at 9:00 a.m. in the Tollgate Rec Hall. Please see the Calendar of Events for the specific dates for the current year.

Current Tollgate Property Owners Association and Water Company Board of Directors

Board Member Application

Board of Director's Mission Statement

Board Member Agreement to Serve

Duties and Responsiblities of Board Members

Board Member Conduct & Duties Policies

TOLLGATE PROPERTY OWNERS ASSOCIATION (TPOA) & TOLLGATE WATER COMPANY (TWC)
BOARD MEETING YEARLY AGENDA

JANUARY:
Review 10 Year Plan Expenditures for Prior Year and Current Year Proposed Expenses – TPOA & TWC
Review Planning and Land Use Review Committee (PLURC) Policies - includes Enforcement Policy - TPOA
Establish Annual Interest Rate on Past Due Accounts (Per CC&R Article 6.8.2) - TPOA
Establish Annual Interest Rate on Past Due Accounts (Per Bylaws 9.4.2) – TWC
Review Tollgate Mission Statement, Directors Duties and Standard of Conduct Policy and Board Member Agreement to Serve

APRIL:
Inventory Review - TPOA & TWC
Swimming Pool Policy - TPOA
Cross Connection Policy Review - TWC
Emergency Response Plan Review - TPOA & TWC
Water Consumption Report – TWC
Nominating Committee - TPOA & TWC

JULY:
Consumer Confidence Report - TWC
Hydrant Report - TWC
Review Assessments and Fees - TPOA & TWC
Annual Meeting Preparation - TPOA & TWC

AUGUST:
Annual Meeting - TPOA & TWC
Election of Officers - TPOA & TWC
Cash Account Signers - TPOA & TWC
Alternate Signers in the Absence of the Secretary/Treasurer - TPOA & TWC
Excessive Funds Resolution - Signed by the Chair - TPOA

OCTOBER:
Insurance Review - TPOA & TWC
Amend Budget Current Year– Per CPA Depreciation Schedule - TPOA & TWC
Next Year’s Budget Recommendations & Approval - TPOA & TWC
IMA Account Funds Transfer for 10 Year Plan Future Repairs & Maintenance – Per CPA - TPOA & TWC


1. Board Meeting are usually held on the fourth Tuesday of January, April, July, and October at 6:30 p.m. in the Tollgate Rec Hall.
2. Board Workshops are normally held two Tuesdays prior to the Board Meeting at 9:00 a.m. in the Rec Hall.
3. Request to Address the Board forms are available at the Tollgate Office. Although the form can be turned in at any time prior to the Board Meeting, if the form is turned in 10 days prior to the scheduled Board Meeting they can be reviewed at the Board Workshop. This allows the Board more time to review the concerns and address the issues raised by the homeowner.
4. The Annual Meeting is normally held the first Saturday in August at 10:00 a.m. in the Rec Hall.

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Board Meeting Minutes (current year):

April 2018
January 2018
October 2017
August 2017 - Special Board Meeting
July 2017
April 2017
 

 

 

 

 

 

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